The following information is a general guideline about our rates.
This page provides information on our therapeutic programs.
These rates may change without advanced notice.
Please note that as of 2016 we do not accept Medicare / Medicaid (CMS).
Also please note that as of 2016, ror other insurance coverage, your policy with your provider must include coverage for "Recreational Therapy", "Therapeutic Recreation" or similar clause to be eligible for providing partial or complete coverage of our services.
In general most clients as of 2022 will have to self-pay the full rate.
Our hourly unbundled rates are the same whether they are in-person or online. Services with staff physically at your location/facility may have additional costs.
We do offer bundled discounted rates for some facilities and organizations that would like us to provide group sessions or training for their clients or staff. Please Contact Us for more information about such bundled rate options.
Note that we bill a minimum of 1 hour increments for a session up to the first hour, and then minimum 15 minute increments for all subsequent hours for that session.
We accept the following forms of payment:
• Credit/Debit Card
Payment is typically due at the time of service, though arrangements can be made for NET10 or NET30 terms, if agreed in advance.
New Client Initial Consultation
The first step is a brief 15-30 minute free consultation to see if our services are a potential fit to your needs.
Please Contact Us to schedule this initial free consultation.
New Client Intake Process
If it is found that our services are a good fit for your needs, there is an an initial New Client Intake process including paperwork and the associated paperwork processing fee. This includes HIPAA release forms and other standard documentation we must have before we can proceed.
New Client Intake Processing Fee: $100
Download the New Client Intake Forms Here: https://rpg.llc/forms/new-client-intake-forms.pdf
When you have finished the paperwork, either send the completed forms by postal mail, or digital copies of the completed and signed paperwork through our safe and secure New Client Intake Forms Submission Page.
Upload your completed new client intake documents here: https://forms/new-client-intake-forms-submission-page
Once we have received your intake paperwork, we will send you an invoice for the paperwork processing fee that you can easily pay online. Once we have receipt of your payment, we will process your paperwork, and schedule for your first paid consultation session to begin developing the Program Plan that meets your goals.
When you complete the intake paperwork, please let us know if you want to begin with weekly or every-other week sessions. Our research shows that both programs work equally as well, though the results take longer to fully realize with the every-other week schedule, the same beneficial results are typically realized over time.
Once the new client intake, HIPAA, and related documentation are in place, we can have a more detailed consultation than we could during the initial free session.
First billable session: $120 for one hour.
Includes up to 1 hour session time (in-person or remote). If your first session exceeds the first hour, subsequent hours will be billed at our Standard Hourly Rates.
Standard Hourly Rates
Depending on the service and staff our rates for private sessions or other billable work ranges between $90 to $250 per hour.
We bill a minimum of 1 hour for sessions, and then a minimum 15 minute increments thereafter.
Non-session work is billed at minimum 15 minute increments.
Individual Staff Rates
Staff non-session billable work: $90/hr *
Staff session: $120/hr *
Senior staff (Hawke Robinson) non-session billable work: $150/hr
Senior staff (Hawke Robinson) session: $200/hr
* Note that there may often be periodic senior staff direct oversight/supervision of staff sessions at no added charge.
Our individual staff billing rate is at a minimum of 1 hour, and then billed in minimum 15-minute increments thereafter. For example a 1 hour 41 minute session would be billed as 1 hour 45 minutes.
Simulated Social Groups - Our Most Popular Service Offering
An effective approach we have found for some clients not yet ready to participate in mixed community group sessions, are our "Simulated Social Groups". For example, if we are working with a client using tabletop role-playing games as our intervention modality, these games are most effective in social skills development related goals when there are 3 to 5 "players" in the group (including the client(s)). Some clients are not yet ready to be part of a group with a bunch of strangers in either therapeutic group or community group settings.
To address this need, we provide multiple highly trained staff members as simulated players in addition to the primary facilitator/therapist, typically in the role of the Game Master (unless the client is in the Game Master role as part of their program plan).
We must of course pay our staff, so there is added cost for having typically 2-3 additional staff members to round out the group, though we attempt to do so as economically as possible.
This approach is very popular with our clients, they really appreciate the combination of the social dynamics with the extra level of training and safety as we work with the client to build skills, competence, confidence, and comfort, toward the transition phase programs to more community-based participants.
Please note that for maximum benefit from these simulated social group programs, in the case of role-playing games and similar programs, with most clients ages 13+, these sessions are typically 2-3 hours long per session.
Simulated Social Group Staff Team Rates
Staff Team client session with 2 to 4 staff included: $160/hr *
Staff Team client session with 2-4 staff, including 1 or more senior staff: $200/hr
* Note that there may be periodic senior staff direct oversight/supervision of non-senior staff sessions at no added charge, in some cases.
Customized Program Plans
We have a wide range of programs from our decade of experience, and most of our programs can be easily adopted to fit your needs. In some cases you may have specific program design requirements that required creating a most customized Program Plan ideal to helping you achieve your goals.
Also, for many of our programs we work in partnership with you and your other resources (other doctors, therapists, social workers, teachers, etc.), this my require some billable non-session time speaking with these other supportive resources.
Some programs may require some billable hours working on creating a custom Program Plan that more closely matches your distinctive needs than our standard programs. If we will need to create a customized program plan that is significantly different from our wide array of existing programs, the billable rates are as follows:
Mixed Group Discounted Rates
We offer a number of discounted group programs ranging from $50 to $200 per group session (rather than per hour), per participant. In order to cover staff payroll, the programs require a minimum of 3 participants otherwise that specific session may be cancelled.
For example, our normal rate for private session might be $150/hr, for a typical 3 hour RPG session, this would cost $450 per session. For the discounted group programs, this could be $150 per person, per session, which works out to only $50/hr per person, 1/3 the private session rate.
Note that our group sessions are filled via Wait List requests. Contact Us for more information.
Individual client session with dedicated employee team
We offer a range of programs. One of our more popular programs includes 3 employee staff as participants in the session to provide a controlled group experience. For our role-playing game sessions, for example, this would include the client, plus two staff members as fellow "players" and one staff member as the "Game Master" (GM).
For our RPG Sessions with team staff programs for one client, we recommend 2-3 hours per session, for weekly programs (depending on client functional capacity, physical or cognitive fatigue, etc.), or 3-4 hours per session if every-other week.
RPG Therapy programs are typically designed around 2-4 months per program arc.
Most clients achieve many of the desired goals within the first arc, and often ask to continue for additional arcs working on further refined goals.
Our clients typically engaging between 6 to 18 months, though we have some clients that we have been involved with helping them grow through more than one major phase of their life development.
After the initial arc phases, we typically implement the self-efficacy transition program arc. In this phase we often migrate to a once per month, 1-hour check-in program for 3-6 months.
See our Consultation Services Page for more information on direct consulting.
Most of our services require payment at the time of service delivery.
Some services require payment in advance (such as the new client intake paperwork processing fee).
Upon special arrangement in advance some of our services may allow for payment within 15-30 days of service, instead of immediately
For individual service cancellations with less than 24 hours notice there is a $200 flat fee for online services and services in our primary Service Areas.
For all other services and service areas, please see the cancellation policy specific details for each service and/or service area. This can range from $90 to more than $1,000 depending on what was cancelled and the timing.
For online and services within our primary service areas, if you notify us of your cancellation at least 24 hours before service delivery (for online services, and services in Zone, you may reschedule. If you have pre-paid and do not wish to reschedule, we can refund you the full amount paid minus any processing fees we have to pay (for example Paypal processing fees, merchant fees, etc.).
For 1-hour session no-shows, the full rate for the entire session applies.
We hope you will be pleased with our services. If you are not fully satisfied, we ask that you please contact us first to provide an opportunity for us to help meet your needs.
Please see the details below regarding return/refund policies.
Unless otherwise specified, games, software downloads, e-books, and other purchases from our online stores or other stores selling our products, are not returnable after purchase.
Please see our Cancellation policy for details on cancellation or no-show, charges and requirements.
For services actually delivered, within the restrictions of applicable laws, we have a no refund policy once our services have begun to be delivered to the client.
Please note that generally, due to the 2010 Affordable Care Act (ACA), as of 2016 we are not usually able to accept insurance coverage policies for most providers including Medicare and Medicaid.
If your insurance policy covers Therapeutic Recreation or Recreational Therapy services you may be able to receive full or partial coverage for some of our services, but you are ultimately responsible for paying for our services, and then you can work with your insurance company for reimbursement.
Please contact your insurance company in advance to determine if they consider either “Therapeutic Recreation” or “Recreational Therapy” as a covered service, and the amounts they will cover, including number of sessions, pay-out rate, etc.
We are working on putting together a Financial Assistance Fund to help those with financial struggles wishing to receive our services. A portion of all our client's payments are (when possible) place into this fund to help us over time offer a sliding scale option. We do not yet offer this sliding scale option, but will announce when the fund is sufficiently finances.
A portion of our client sessions are being set aside to help toward growing this fund. We welcome any other individuals or organizations interested in helping to grow this fund, to please Contact us.
If you are interested in helping support this fund to enable others to receive services, please let us know, and we will gladly supply you with the necessary forms to donate to this fund.
RPG Research Donations
RPG Therapeutics LLC donates a portion of our profits to the 501(c)3 non-profit RPG Resarch to support them in their role-playing game research and community programs.